Rules & Processes - 2009 SIIA CODiE Awards

I SEE LONDON Each product or service may be nominated in up to three categories. All products must launch or ship on or before October 1, 2008 to be eligible for the 2009 CODiE Awards.

If any information provided on the nomination form should change, it is the responsibility of the primary contact to notify Lisa Mitchell-Brooks. SIIA takes no responsibility for inaccurate information if not notified of changes.

SIIA reserves the right to cancel any CODiE Awards category with fewer than 10 nominations. If a category is cancelled, nominees in that category will have the option to move to another category or to receive a full refund.

Product nomination deliverables

After the nomination period closes, you will be notified immediately by SIIA when your product has been assigned to First Round Judges for review. SIIA will also send your Judges’ contact information, because you will be expected to send them and SIIA a copy of your product for review. If you are unable to send a physical product, you can attempt to arrange a demo with your judges. However, please note that Judges are not required to view guided demos.

Corporate nomination deliverables

The two-page nomination statements and other deliverables for Corporate award categories are due to Lisa Mitchell-Brooks by no later than January 23, 2009. Corporate nominations will then be reviewed by SIIA Divisional Executive Board members, and the winners will be announced at the 2009 CODiE Awards Gala.

I DON'T KNOW MY OWN STRENGTH Lifetime Achievement nomination deliverables

All materials needed for review for these awards are due to Lisa Mitchell-Brooks by January 23, 2009. Lifetime Achievement nominees will then be reviewed by SIIA Divisional Executive Board members, and the winners will be announced at the 2009 CODiE Awards Gala.

Payment

Pre-payment is required for all nominations. This payment is due to SIIA by November 3, 2008, unless otherwise noted. If payment is not received by that date, the nominated product will not be considered for the 2009 CODiE Awards.

Cancellations

Cancellations before October 13, 2008 will receive a 100% refund.
Cancellations after October 13, 2008 will not be refunded unless the nomination category is eliminated.

LADIES, PLEASE! The Education categories of the CODiE Awards are judged in two rounds, and the Software and Content categories take place in three rounds of judging.

First round CODiE Awards judges rank the nominees in order to determine the CODiE Award Finalists. These first round judges include representatives from the software and information industry trade press, mainstream technology writers, analysts, consultants and subject-matter experts. They have been selected through an application process in which they are reviewed for relevant experience.

The second round is a peer-review process in which SIIA member companies review the finalists and cast votes for winners in each category.

In the third round, each member company attending either of SIIA’s spring conferences [Ed Tech Industry Summit or NetGain] will receive one additional ballot to be completed onsite after reviewing the CODiEs’ Software and Content Finalist Showcase. The showcase will be held at the Palace Hotel in San Francisco on the evening of Monday, May 4.

Winners will be determined from a combination of first round judge rankings and SIIA Member votes.

For Education categories, voting will be split by first round judges, who receive a 50% weight and second round votes, which will also receive a 50% weight.

For Software and Content categories, all rounds of voting will be summed and weighted. First round judges receive a 50% weight. The second and third round votes will be summed and also receive a 50% weight.

First Round Judging

FORM OF A WINNER! It is the responsibility of each nominee to promptly forward a copy of the product, any necessary access codes or other appropriate information to assigned judges by December 19, 2008.

Beta versions of software will not be accepted.
Gold masters are accepted, but not recommended.
Judges are not required to sign Non-Disclosure Agreements.

Any of the following may be submitted to judges:

Full copy of nominated product (preferred, if possible)
Website URL and log-in information for online-only products
Self-running CD Demo
Self-running online demo access

Second Round Judging

Only active SIIA Members may vote in the second round of judging. Member companies are provided one vote per company in each CODiE Awards category. Voting is held securely online from March 16, 2009 – April 17, 2009.

Campaigning for Second Round Votes
In order to keep SIIA members from being inundated with campaign material, finalist promotion is limited to the SIIA-sponsored Finalist Review Program. Further details about the Review program will be provided when finalists are announced. Any campaigning for votes outside of the SIIA-sponsored Finalist Review Program will result in disqualification and your product will be pulled from judging.

Third Round Judging

Each member company attending any of the two SIIA spring conferences [Ed Tech Industry Summit or NetGain] will receive one additional ballot to be completed onsite after reviewing the CODiEs’ Software and Content Finalist Showcase. The Showcase, featuring only the Software and Content Finalists, will be held on the evening of Monday, May 4, 2008 at the Palace Hotel in San Francisco.

2009 CODiE Award Finalists are permitted use of the CODiE Award Finalist logo indefinitely and may only use the logo in accordance with the SIIA license terms and conditions of use.

2009 CODiE Award Winners will be announced at the CODiE Awards Receptions & Gala on May 5, 2009, at the Palace Hotel, San Francisco, CA. No prior announcement or information on winners will be provided.

2009 CODiE Award Winners are permitted use of the CODiE Award Winner logo indefinitely and may only use the logo in accordance with the SIIA license terms and conditions of use.